Parish Center Guidelines.

 PURPOSE
The purpose of these guidelines is to establish a policy for the reservation and use of the Parish Center for Parish and School Activities as well as for use by outside organizations.

GENERAL POLICY FOR ALL EVENTS
All requests to reserve the Parish Center or meeting rooms for Parish and School Activities must be made in writing to the Parish Office. A “Reservation Request Form” must be filled out and returned to the office – Attn: Mrs. Barbara Sutton; other then Parish and School Events - see Policy For Outside Events below.

All requests must be submitted in May for the next calendar year; planning meetings are held in June.  Any requests after this date will be taken into consideration and honored depending on availability.

The Parish Committee Chairperson must meet with Barbara Sutton or John Berg one week prior to the event.  At that time a completed work order with specific information must be submitted.

The requesting Organization is responsible for any damages or breakage to the property.

The facility must be left in the same condition as it was at set-up (including the kitchen); the Organization is responsible for the expense of cleaning the premise if left in a disorderly condition.

The Organization must not permit anything to be done in or on the premises, or bring or keep anything therein, which will violate the Insurance Policy provided for the premises and the event.

All decorations must be fireproof.  In no event shall any decoration be attached with the use of nails, tacks or screws to the drywall, ceiling, floor or any surface of the Center.  Use of foil and paper confetti is strictly prohibited.

There is no charge to parish or school activities for use of Parish Center or meeting rooms when there is no admission charged.

EVENTS THAT HAVE A PAID ADMISSION
(FUND RAISERS)
Any organization that has an event that has a paid admission will be required to pay a set-up/tear-down fee.

At the time the Center is scheduled, the Committee Chair must sign a “Special Event Facility Use Agreement”.

The Organization must use only the following approved caterers:

.
            Bill’s Seafood – 410-256-9520

Atlantic Caterers – 410-254-6662

Hunt Valley Caterers – 410-343-3553

Truffles at the Belvedere – 410-332-1000

Bear Bros. – 410-644-4499

Classic Catering – 410-356-1666

Manor Tavern Caterers – 410-771-8155

Immediately, at the end of the event, all collected monies must be brought to the rectory and placed into the safe. A deposit slip must be submitted to insure that the money is deposited into the proper account.   The Committee chair will receive a break down of all monies received and counted by the office within 7 days after the event.

      PARISH CENTER RENTAL FEES        (Outside Organizations)
For all inquiries and rental amounts, call the Parish Center Coordinator
                                             at 410-256-1630.

Rentals are as follows:

FACILITY                  RENT                HOURS                                     CAPACITY
                              (Call for amount)
Entire Hall                                             4 hours (catered)                      500 without dancing

.                                               (per additional hour)               400 with dancing

.
Half Hall                                                4 hours (catered)                    200 without dancing
.                                                              (per additional hour)              140 with dancing
.
Quarter of Hall                                     4 hour affair                             20 to 80
.                                                              (per additional hour)
.                                                              Kitchen

.Meeting Rooms                                 4 hour                                        2 to 50
.                                                             per additional hour

A "Special Events Coverage Application" (and insurance cost) is required.

All charges include set-up and tear-down of the tables and chairs.

Upon receipt of a signed contract and a security deposit -- the date will be confirmed.